Abacus is a real-time expense reporting solution that analyzes company behavior to automate expense creation, recommend efficient approval workflows, and enforce your expense policy.

Abacus is a real-time expense reporting solution that analyzes company behavior to automate expense creation, recommend efficient approval workflows, and enforce your expense policy.

Comprehensive Expense Reporting and Corporate Credit Card Management

Abacus syncs directly with NetSuite, providing companies with a flexible solution to submit and review reimbursable and corporate card expenses, while aligning with accounting records and delivering real-time insights on business spend. Abacus tags each expense with multiple data points, which can be used to build powerful reports and workflows within the platform.

Abacus is a real time expense management solution that uses data and behavior analysis to automate expense creation and approvals. Expenses workflows are optimized to help administrators focus on anomalies and high priority items. The system analyzes the context surrounding your expense process, such as whether similar expenses have been rejected, if an expense is recurring, or if a transaction is out of character for an employee. Using this data, Abacus’ policy building engine proactively makes recommendations, flags expenses for review, and automatically manages recurring expenses within policy.

Key Benefits

  • Sync reimbursable expenses and corporate card transactions directly into NetSuite
  • Comprehensive Dashboard to Reconcile Corporate Cards
  • Live Reports logically sort expenses as they are submitted
  • Create automated multi-tier approval workflows
  • Create unlimited custom expense and team fields to track important information
  • Automatic expense creation
  • Foreign currency conversion and mileage calculator tools
  • Direct deposit reimbursements
  • Additional integrations with Salesforce, Slack and other platforms

Customer Quote

Abacus fulfills two requirements that help us make our expense reporting more efficient - a simple interface that helps our employees submit accurate expenses in real time, and powerful rule-based automation that we can customize to our policy so expenses are auto-approved or sent to the best person to review and approve.
- Daniel Niccum, CFO, North American Substation Services

Why We Removed the Expense Report

Expense reports limit your ability to optimize your workflow by bundling expenses together in arbitrary, opaque containers. When you remove the expense report and let expenses flow individually into the system, you have a more precise, flexible process. Expenses can be sorted to create custom workflows and granular policy controls, and finance teams are able to build dynamic reports to track spending trends, return on investment and customer acquisition costs. 

Submit and Approve Expenses on the Go

Employees can capture receipts and submit expenses from the Abacus mobile app, while managers and admins also have the ability to review and approve.

Manage Your Corporate Cards on One Dashboard

Sync corporate cards to a real-time dashboard to quickly reconcile transactions and see spend as it happens. Once approved, card transactions are automatically synced into NetSuite.

Fast Deposits Direct to Your Bank Account

With integrated ACH payments, you won't have to write reimbursement checks or add to payroll anymore.

Automatic Expense Creation

Abacus drafts expenses using reliable data sources such as receipts and card transactions to ensure records are complete and accurate.

Automate Your Expense Policy

Create automated rules to help employees submit expenses that comply with company policy. You can also create explicit rules to route expenses to the best suited approver and auto-approve expenses such as recurring monthly subscriptions.

Abacus was founded in 2013 with a simple idea: when employees at your company incur expenses, you should be able to pay them back quickly. Abacus was designed from the ground up to keep pace with the speed at which business now moves.

Replacing the expense report with a real time expense system, Abacus is helping businesses get money wherever it needs to go faster. By accounting for company spend at the expense level as it’s happening, Abacus keeps all company business systems in sync and provides dynamic reporting tools.

Abacus is a real-time expense reporting solution that analyzes company behavior to automate expense creation, recommend efficient approval workflows, and enforce your expense policy.

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