Scan & Capture is a native Purchase-to-Pay Automation Solution (P2P) for NetSuite. Automate the creation of Vendor Bills & Credits using OCR with no need to leave your NetSuite screen. Reduce manual processing for Accounts Payable (AP) by 83%, eliminate risk and enhance your existing NetSuite customisations, workflows, dashboards and reports without worrying about integrations or external software. Easy-to-use and Affordable. Installation and training is completed remotely and requires less than 2 hours of your time. Whether you manage thousands of vendor bills, or just a few, Scan & Capture is a quicker, better and more fun way of processing invoices.

Scan & Capture is a native Purchase-to-Pay Automation Solution (P2P) for NetSuite. Automate the creation of Vendor Bills & Credits using OCR with no need to leave your NetSuite screen. Reduce manual processing for Accounts Payable (AP) by 83%, eliminate risk and enhance your existing NetSuite customisations, workflows, dashboards and reports without worrying about integrations or external software. Easy-to-use and Affordable. Installation and training is completed remotely and requires less than 2 hours of your time. Whether you manage thousands of vendor bills, or just a few, Scan & Capture is a quicker, better and more fun way of processing invoices.

Automate the Creation of Bills and Credits Without Leaving Your NetSuite Screen

Scan & Capture was designed and developed along with NetSuite customers who wanted to:

  • Eliminate manual entry and processing of vendor bills and credits
  • Manage the entire process within their core NetSuite interface


Using OCR and Auto Learning Technology; PDF and E-Invoices are created and processed automatically within NetSuite down to line-level detail. Users, Approvers and Auditors can view and manage transactions via split-screen and you can harness existing custom fields and workflows. Manual entry is reduced, and errors eliminated.  


As a Native SuiteApp, users have no need to change systems and you have no need to worry about integrating custom fields or workflows with an external solution.

Key Benefits

  • Reduced Entry & Improved Accuracy
    • Up to 83% reduction in manual data entry
    • OCR eliminates errors in entry
    • Completely automated processing for selected suppliers

  • Native Deployment Ensures NetSuite Remains Your Single Data Source
    • Enhances existing NetSuite custom fields and workflows
    • Users have no need to leave their NetSuite screen
    • No need to worry about custom fields integrating with a new system

  • Bills & Credits Created, Stored and Visible within Corresponding NetSuite Records
    • Three-way PO Matching
    • Split-screen allows users, approvers and auditors to view and manage documents - all within NetSuite
    • Line-level cost management automated

  • Affordable, Easy-to-Install and Easy-to-Use
    • Remote installation and training within two hours
    • No new interface to learn
    • Nominal fee per bill page

Future-proof Your Business with e-Invoices

Scan & Capture allows you to receive and automatically process e-Invoices using .xml uploads. 

This means that you can process vendors immediately who already use and demand this technology, and be ready as e-Invoices become more widely used.

OCR, Auto-Learning & e-Invoice Capture

Using Optical Character Recognition (OCR), Vendor Bills & Credits received as PDF documents are created automatically to line-level detail within NetSuite. The app is trained to recognise factors such as vendor layout, transaction date, PO reference and amount, meaning that users are not required to create transactions, populate data or even leave their NetSuite screen. This reduces processing time by an average 83% and eliminates manual errors.

e-Invoices are also easily managed using XML imports meaning that you can embrace this technology immediately and in the future as it becomes more widely used.

Split-screen View and Transaction Dashboard

There is no need to leave the NetSuite screen or navigate external software to view relevant transactions and documents. Users, Approvers and Auditors can quickly and easily view the NetSuite transaction alongside the actual document received from vendors on one screen using the split-screen function (screenshot included above).

Our transaction dashboard also provides a simple overview of transactions by status to allow users to quickly progress and complete tasks and move on to their next job. 

Capture Additional Fields and Extend Existing Workflows & Customisations

As the app is native, everything you capture is driven by your NetSuite setup. You can confidently use or enhance existing customisations, additional fields or approval workflows without having to worry about external integrations or compatibility with third party formats. Your NetSuite, Your Data, Your Way.

PO Matching, Line-level Recognition & Vendor Auto-processing

Automate three-way PO Matching, including multiple orders within one consolidated bill. Line-level recognition means that costs can be allocated correctly at the line item level, even over multiple pages, with no manual entry or allocation required. For even greater efficiency, selected vendors can be marked for "auto-processing" meaning that their bills are automatically passed for approval with no manual intervention.

Manage Virtually Any Language or Character Set

Be safe in the knowledge that our OCR technology can recognise and process virtually any language or character set as standard.

Fast Four exist to help customers get the best out of NetSuite. We do this by developing affordable SuiteApps which remove unnecessary manual and paper-based processes within their existing NetSuite setup. Our SuiteApps are all developed specifically for NetSuite, within NetSuite, and driven by existing NetSuite customer challenges - so you can be sure that they work in the real world. 

Forming in 2012, fast four have won numerous NetSuite awards, including "International SuiteCloud Partner of the Year 2017". All of our apps are "Built for NetSuite" Certified and to date are helping 400+ customers globally to grow their business by improving efficiency, agility and visibility throughout their business.

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Most Helpful Reviews

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Very convenient!

I use this tool almost every day to easily process any bills and invoices. This automatically scans the vendor of the bill/invoice but also any invoice document number, which is very convenient for me and my colleagues.
It really creates a happy path within our finance department.
It is easy to use and doesn't need a lot of practice!

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