An efficient easy to use weekly cash flow planning aid. It runs automatically in the background of open sales and purchase deliveries/ invoices and latest cleared bank balances. Cash Manager is dynamic and accurate, easy to install and simple to operate and update. An ideal entry-level system for organisations of all sizes needing instantly available cash flow information for the coming 13 weeks.

An efficient easy to use weekly cash flow planning aid. It runs automatically in the background of open sales and purchase deliveries/ invoices and latest cleared bank balances. Cash Manager is dynamic and accurate, easy to install and simple to operate and update. An ideal entry-level system for organisations of all sizes needing instantly available cash flow information for the coming 13 weeks.

Automated Cash Flow Forecasting

Poor cash flow management leads to embarrassment, a loss of credibility, and the failure of careers, projects and businesses.  

Cash Flow Manager is a powerful fully-integrated tool, unique to NetSuite that:

  1. Continuously monitors cash requirements for the next 13 weeks ahead using automated background processes.
  2. Provides clear and focused financial information that can be quickly and simply updated for expected payment dates or amounts due.
  3. Produces an Income & Expenditure Summary - by each week.

The system provides instant and accurate up-to-date information with very little effort and is beneficial to all accountants with cash flow forecasting responsibilities. 

Key Benefits

Short Term Planning Made Easy.
Cash Flow Manager is self-populating from customer and vendor transactions which are seamlessly merged with flow forecasts for repeating income, standing charges, loans, capital costs and operating costs. All this data is available instantly - on a single click - for the next 13 weeks by week in easy to understand views.

  • Powerful Architecture
    Cash Manager is Company /Subsidiary based in accordance with existing NetSuite data architecture and group structures.
  • Always up-to-date 
    Refreshing the underlying data is achieved through a combination of calendar control, background updates, automated date filtering and spreadsheet-style list editing.

These features deliver powerful benefits such as:

  • Time saved on spreadsheet analysis
  • Accuracy when compared to spreadsheet analysis
  • Easy deployment across multiple managers using NetSuite Dashboard portals
  • Enhanced business control

Target Users

Founders and Stakeholders
Instant income & expenditure analysis showing liquidity requirements over the medium term. 

Financial Controllers
Weekly cash flow planning based on live transactions, direct bank payments and expected payment dates, without the need to resort to spreadsheets.

Inbuilt Flexibility with NetSuite Customisation

Because Cash Flow Manager is developed using standard NetSuite development tools it means that: 

  • The user interface is the same and there's no need for any extra staff training. You can use direct list editing, saved searches and Suite Analytics just as you will with standard NetSuite.
  • The company - group structure you have adopted in NetSuite is the same when working in Cash Manager.
  • Banks, customers, vendors and currencies used are the same and the latest available data is used.
  • Analysis grouping is the same - projects, departments, classes, locations and subsidiaries can all be used.
  • Security is the same including specific roles for Liquidity Managers, Money Managers and Cash Managers. Access permissions can be given to existing roles. 
  • Customisation possibilities and methods are the same as with any NetSuite customisation.
  • There's no need for any integration processes or connectivity with other software platforms or software vendors.

Powerful Automation

Cash Flow Manager is updated automatically from existing data in NetSuite:

  • Overnight bank balances are copied each night.
  • Open Sales Invoices are copied each night - using forecast payments dates calculated by the average time to pay by each customer.
  • Open Bills are copied each night and payment dates are based on an available credit calculation.
  • Sales and Purchase Orders can be included when relevant - for instance to include scheduled payments or receipts.   
  • The 13-week forecast is rolled over automatically every week, late payments are rescheduled.

Cash Manager runs automatically and delivers updated views every day. Open transactions are merged with direct bank payments and pre-stored income and expenditure 'forecast entries' to provide a full 13 week forecast period with maximum accuracy.
  • All output is based on forecast entries that are generated from multiple sources - such as sales, cost, and capital flow streams.
  • Sales Flow Streams can be based on multiple income sources.
  • Cost Flow Streams can be based on vendor groups, or payroll forecasts, departmental costs, project costs and so on.
  • Capital Expenditure can reflect individual projects.
  • Other Capital Flows can be reflected in individual loan agreements, dividend forecasts, and capital receipts.

Entry-Level Cash Flow Forecasting.

Cash Flow Manager is the entry level option from the three Liquidity Manager editions. 

This option allows companies to deploy cash management with very little set-up or implementation effort, and it runs almost fully automatically.
All that's needed to upgrade is:

  • a licence upgrade
  • more knowledge of how the forecasting process operates

Cash Manager is one of three editions of the same solution - 
all based on the same code with licence-based upgrade options.
The next level option is Money Manager for NetSuite which works with cash flows over the next 7 days individually, and the over next 13 weeks. Liquidity Manager is the top level option which adds long term forecasting capability.

Reports Using Multiple Sources

Merged information that spans multiple periods.
The first few weeks of a forecast are based on open transactions in the NetSuite ledgers and then finally the system seamlessly reverts to flow forecasts for the remaining periods.

  • All the forecast generating data is held in a single table, where each entry is given both a due and forecast clearing date. Due dates are as specified on each transaction whereas forecast payment dates are based on historical average days to pay.
  • There are 4 calendars in use - each defining different views of the data:
    • Weekly - for the next 13 weeks
    • Daily - for the next 7 days (Money Manager edition)
    • Long Term - for the next 5 years (Liquidity Manager edition)
    • History - for cleared bank entries (Liquidity Manager edition)

Reporting Structure

Cash Flow Manager has its own chart of accounts that's suitable for income and expenditure analysis.

  • Two level reporting - by Account Group and by Account Code. Account Groups summarise into Income, Costs, and Capital flows. Account Codes can be amended, enabled and added to for a perfect fit.
  • Saved Searches allow simple exporting into spreadsheets
  • SuiteAnalytics allows analysis and graphics merging any NetSuite record types and Cash Flow Manager record types.

Simply-Does-IT is a UK company based in southern Spain. Founded in 2009 to specialise in NetSuite functionality enhancement, our staff have more than 30 years of experience in developing and implementing systems in a wide variety of industries.

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